China Event Services: Meetings, Events and Business Visits in China

Best Solution is an event planning and delivery company headquartered in Shenzhen. For overseas event agencies and foreign companies running meetings and events in China, we act as the local event partner. We plan and deliver the China part of your program: conferences, client events, incentive event programs, business delegations, company and factory visits, and VIP hosting, from event consulting and planning through on-site delivery. Our on-site team works in Chinese and English, and we work to your brief and your budget. Our core team owns planning, execution and settlement; local suppliers cover venues, production, event transport and interpretation.

Travel services such as tours, tickets and travel bookings are provided by licensed travel agency partners.

What we do in China

We plan and run the event side of your program: venues, agendas, production, logistics and on-site teams.

• Conferences and meetings: venue and supplier sourcing, meeting flow design, production and setup, on-site execution. Our conference experience abroad includes a 180-guest cross-border customer conference for a major global solar inverter manufacturer at Hotel Okura Amsterdam (September 2026), and a European partner conference in Athens for the building technology division of a Fortune Global 500 group (June 2025).
• Incentive event planning and on-site delivery: event concepts, award ceremonies, gala dinners, cultural experiences and hospitality programs for your incentive group. In China, we delivered two Xi'an programs for overseas guests (see inbound references below). Abroad, we planned and delivered the event program of an incentive trip across Milan, the Alps and Lake Como for the same Fortune Global 500 building technology division, with on-site scouting before the trip.
• Business delegations, company and factory visits: visit agendas, reception on site, and introductions to Chinese companies and local resources; visits can cover new energy, EV and smart manufacturing companies (a service capability, not a delivered case).
• On-site event delivery: event-day logistics and guest transfers between event venues, meet-and-greet, interpretation and hospitality, a bilingual on-site team, and a post-program review with organized photos and materials.
• VIP hosting: meet-and-greet, chauffeured event transfers, welcome receptions and award galas for senior guests. Delivered abroad: airport greeting with name boards, fleet and coach transfers, hotel welcome, welcome receptions, award ceremonies with dinners and gala dinners.
• Private performances and gala dinners: local entertainment such as string ensembles, folk dance, opening shows and emcees, arranged to the program. Delivered: a Tang-style performance for overseas guests in Xi'an (2024); abroad, string, folk dance and opening-show performances in Tashkent, Bangkok, Türkiye and Vietnam, and an alphorn performance at an Alpine viewpoint in Italy.
• Bespoke programs and event consulting: events tailor-made to the client's goals, not a fixed package.

Inbound references from similar projects: Xi'an

We have hosted events for overseas guests in Xi'an twice, in 2024 and 2026.

• August 2026, Xi'an. A 4-day appreciation program for 15 European channel customers of a Fortune Global 500 group's European region, delivered through on-site event execution plus materials and design.
• 2024, Xi'an. A high-end club summit for the overseas channel partners of the building technology division of a Fortune Global 500 group. We ran airport pickup at Xianyang, a welcome dinner, the summit key visual, a Mount Huashan climb, a visit to the Terracotta Army, a calligraphy and scholar's-studio experience, a Tang-style performance and an evening walk at the Great Tang Everbright City night district.

Delivered abroad, so we know what international guests expect

We have run events outside China, which helps us see a program from the guest's side. Locations include Vietnam, Thailand, Türkiye, Tashkent (Uzbekistan), Miami (USA), Budapest (Hungary), Greece, Cyprus, Italy, Germany, Amsterdam (the Netherlands) and Japan.

Where we operate

We are headquartered in Shenzhen, and we can run events anywhere in China.

• Main cities: Shenzhen, Guangzhou, Shanghai, Beijing, Chongqing, Chengdu and Hangzhou. Events in any other part of China are also possible.
• Cities in China where we have delivered programs: Xi'an (inbound programs, 2024 and 2026); Yining (Xinjiang) and Huangshan (Anhui), for customer events of a Fortune Global 500 appliance and HVAC group.

Transparent pricing, contingency plans and duty of care

We price line by line, plan for last-minute changes and look after guests on the ground.

• Transparent itemized pricing: you receive an itemized budget to confirm line by line. Abroad, we negotiated a local supplier's quote over several rounds (Amsterdam, 2026).
• Contingency plans: we prepare for last-minute changes to schedule, venue or event transport, with alternatives agreed in advance.
• Duty of care: guest safety and welfare are part of the on-site plan, with a bilingual team on call throughout the program.
• Local supplier network: venues, production, event transport and interpretation come from local suppliers, coordinated by our core team; travel services come from licensed travel agency partners.

How we work with agencies

We adapt to how you hold the client relationship. The arrangement is agreed per project.

• Subcontracted event delivery: you contract the end client; we deliver the events and meetings in China under your brief, budget and approvals.
• Joint delivery: you lead the creative concept and the client; we lead the China event logistics, local suppliers and on-site operations.
• Agreed per project: other set-ups, such as our team working under your brand on site, can be set out in the brief.

Quoting. Send us the group size, cities, dates and scope. We return an itemized budget so you can confirm it line by line.

Contracts and settlement. We can sign contracts with overseas entities, accept payment in foreign currency and issue Chinese invoices.

Process. Brief → Proposal & quotation → Contract & delivery → Settlement & review.

Why work with us

We have delivered programs for large Chinese groups, and we bring that delivery record to events in China.

• Delivery record with large Chinese groups: programs for a Fortune Global 500 appliance and HVAC group (building technology in Europe and Asia-Pacific; domestic HVAC) and for a major global solar inverter manufacturer. Other clients we have served include a major Chinese internet company, a global consumer electronics group, a Fortune Global 500 energy company, a large pharmaceutical group and a well-known herbal tea brand.
• Inbound references: two Xi'an programs for overseas guests, 2024 and 2026.
• Experience abroad: events delivered in 12 locations across Europe, Asia and North America.
• Cross-border experience: we can contract with overseas entities, accept payment in foreign currency and issue Chinese invoices.
• Scouting before delivery: for premium programs we inspect venues and routes on site before guests arrive.
• Bilingual on-site team: Chinese and English.
• Clear scope: we provide event planning, consulting and on-site delivery; travel services such as tours, tickets and travel bookings are provided by licensed travel agency partners.

Contact

Send your brief to vip@best-solution.cn. We reply with an itemized budget.

• Email: vip@best-solution.cn
• Tel: +86 755 2515 9659
• Shenzhen office: Room 315, C33+ Creative Industrial Park, Cuizhu Road, Luohu District, Shenzhen, China
• Working languages: Chinese and English